Enrollment

1. Using your email address**, create a new Lotterease account or log into an existing account: Lottery Application: https://app.lotterease.com//cgi-bin/sl_V2_1.pl?nav=Parents_Registration&account_id=1078)
2. Enter the Parent/Legal Guardian’s contact information
3. Enter your student’s full name and date of birth
4. Select the school you want to apply to: “Coweta Charter Academy”, then select “Enter the Lottery”
5. Select a lottery/grade level
6. Select “submit”
7. Be on the lookout for communications from Lotterease that will keep you updated on your lottery application status.

Lotterease Parent Manual

Coweta Charter Academy will be using a third-party system, Lotterease, to run our enrollment lottery for transparency and fairness. Since Lotterease is an independent system, school staff do not have the ability to manipulate or adjust the lottery outcome.  In addition, all activity that takes place with your application is tracked in a history log that you can view at any time by logging into the Lotterease parent portal.

After our open registration period closes, we will be uploading all applications into Lotterease. At that time, you will receive emails from [email protected] that an account has been created for you and your child(ren) and that they were entered into the lottery. You will be able to login to your account and change the password once it is created. For future years, you can use this same account to apply for Coweta Charter Academy, so please keep your login information. Login here: https://www.lotterease.com/parent_login.html?account_id=1078

NOTE: Please be sure to add [email protected] as an email contact to ensure important emails do not go to spam.

When you see the Lotterease Seal on a school website, you can be confident that your application will be included in the school lottery in a fair and transparent way. 

That is because Lotterease is an independent automated lottery system that the school uses to manage their lottery and waitlist.  Since Lotterease is an independent system, the school staff do not have the ability to manipulate or adjust the lottery outcome.  They must work within the requirements of the system.

In addition, all activity that takes place with your application is tracked in a history log that you can view at any time by logging into the parent portal.

If the school you want your child to attend displays the Lotterease Seal of Transparency and Fairness, you can rest assured that you child will get their fair chance to attend the school.

The 2024-2025 Lottery will run on February 28, 2024. You will receive communications (email and/or text) between February 28th and March 4th if your child was selected or waitlisted.

Anonymous lottery applicant list: https://app.lotterease.com/cgi-bin/sl_V2_1.pl?session_id=&user_id=&account_id=1078&nav=Parents_Applicants_List

Open Enrollment for the 2024-2025 school year is open. All applications submitted within the Open Enrollment period will have an equal opportunity for admission, regardless of whether they are submitted on the first day or the last day of Open Enrollment.

How to Apply for Enrollment

Enter our Enrollment Lottery by completing the following steps:

1. Using your email address**, create a new Lotterease account or log into an existing account: Lottery Registration
2. Enter the Parent/Legal Guardian’s contact information
3. Enter your student’s full name and date of birth
4. Select the school you want to apply to: “Coweta Charter Academy”, then select “Enter the Lottery”
5. Select a lottery/grade level
6. Select “submit”
7. Be on the lookout for communications from Lotterease that will keep you updated on your lottery application status.

For information regarding lottery preferences, enrollment, and application, please read our  Lottery Rules and Procedures.

Once an applicant has been offered a seat at our school, please follow the instructions received in the seat offer communication to follow the registration process.

1. First, accept the offer.
2. Second, complete the registration online via Infinite Campus.
3. Third, upload the required documents within 10 days of the day the applicant accepted the offer. If you are unable to upload the documents, please call (770) 599-0228 to speak with Anna Nuckolls, School Enrollment Administrator, or email her at [email protected] for a time to bring them in.

We are happy to assist you!

The following will be required** to finalize enrollment:

• Enrollment Application
• Birth certificate or Passport
• Social Security card or waiver form
• Parent/Guardian Driver’s License or other state issued ID
• Custody Documents (if applicable)
• Immunization record: GA form 3231 (example) or waiver form
• Georgia Hearing, Dental, Vision, Nutritional Screening Form: GA form 3300 (example)
• 2 proofs of residency proving residency in Coweta, Fayette, Meriwether, Pike, or Spalding counties. Acceptable proofs include:
  • current utility bill (gas, water, electric)
  • home mortgage statement
  • home contract/deed or lease agreement
  • current bank statement
  • current paycheck stub
• Affidavit of Residency
  • or Displaced/Sublet Affidavit of Residence
• Driver’s license
• Parent Release of Student Records
• Liability Release
• Photograph, Interview, and Testimonial Media Release

If applicable, the following forms must be signed in front of a notary:

• Affidavit of Religious Objection to Immunization (Ver en español)
• Affidavit of Residency
• Social Security Waiver

If an applicant cannot upload the required documents, please contact Anna Nuckolls at [email protected] to set up an appointment time to submit forms.

**Exceptions for required documents

• If the applicant is in the process of moving to the approved counties, notify the school and upload all other required documents.
• If the applicant has a doctor’s appointment after the deadline to submit the required documents, please upload a doctor’s note or appointment card in place of the medical forms until you receive the forms.
• If the applicant does not own the home or renting the home, the homeowner or lessee will need to provide the two proofs of residency and sign the affidavit of residency as the homeowner.
• If an applicant does not have computer or printer access, contact the school and a registration packet will be provided.

• Acceptable Use Policy (PDF)
• Affidavit of Parental Guardianship (PDF)
• Affidavit of Religious Objection to Immunization (PDF)
• Affidavit of Residency (PDF)
• Declaración jurada de objeción religiosa a la vacunación (PDF)
• Displaced or Sublet Affidavit of Residence (PDF)
• Enrollment Application Form (PDF)
• Enrollment Policy (PDF)
• Georgia Form 3231 Example (PDF)
• Georgia Form 3300 Example (PDF)
• Georgia Form 4400 (PDF)
• Homeschool Transcript Form (PDF)
• Liability Release Agreement (PDF)
• Non-Parental Affidavit of Guardianship (PDF)
• Parent Release of Student Records (PDF)
• Photograph, Interview, and Testimonial Media Release (PDF)
• Social Security Card Waiver Form (PDF)

http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and-Instruction/Pages/Home-Language-Survey.aspx

You will receive electronic communication via email or text from Lotterease if your student received a seat or has been placed on the waitlist.

You have 7 business days from the date you were offered the seat to attend. After those 7 days are up, the seat will be rescinded and offered to the next student on the waitlist.

You will need to complete the application form within 14 business days including uploading the required documents. If you do not submit the registration form within 14 business days from the date you accepted, the seat will be rescinded and offered to the next student on the waitlist.

The following are required to complete enrollment by August 1, 2024: birth certificate, student’s social security card/waiver form, immunization form (GA form 3231)/waiver form/doctor’s appointment card, ear/eye/dental (GA form 3300)/doctor’s appointment card, 2 proofs of residency, and driver’s license.

If you are unable to submit any of the required documents, please notify the enrollment administrator at [email protected]. If your student has a doctor’s appointment for the medical forms, please upload a doctor’s note/appointment card with the date and time of the appointment. If you are in the process of moving, please email the enrollment administrator at [email protected].

If you do not have an email address, we will assist you with the Lottery application. Please call 770-599-0228 or email Anna Nuckolls at [email protected].